CARPET​

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There are carpet tiles on the Mezzanine, Ground Level and Gallery Hall at the BDC.

 

Exhibitors/Contractors wishing to build stands must ensure that adequate precautions are taken to protect the carpet from damage. You will be required to lay a wooden floor/platform before any additional floorcovering is used. This must also be finished with metal/plastic edging trim.   

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You can order this via the BDC Portal or by contacting:

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Charlotte Tyler

Venue Services Coordinator

T: +44 (0) 207 288 6487
E: charlottet@bdc.london

 

Stand carpet must not be laid or fixed directly to the BDC fitted carpet.  Any damage caused during the tenancy will be charged to the Exhibitor at a cost of £25.00 + VAT per tile.

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CAR PARKING

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There is a payable car park adjacent to the venue with 250 spaces. Please note there is a 1.9m height restriction. 

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For more information visit: 

https://www.businessdesigncentre.co.uk/parking

 

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For vehicles over 1.9m the following facilities are available: 

 

Short stay street parking is available, all to be booked at the time of parking using RingGo https://m.myringgo.co.uk/home 

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Some other available are:

 

City Road, Moorfield

1 Shepherdess Walk, Hoxton, London, N1 7BP

07779 555555

 

Just Park Pitfield Street

St John’s Church, Pitfield Street, Hoxton, N1 6NP

01625 800094

 

Smithfield Car Park

Farringdon, EC1A 7BE

 

Old Truman Brewery Ely’s Yard Car Park

1-15 Hanbury Street E1 6QR

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CATERING 

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Please contact operationsbdc@goodeatingcompany.com for your stand catering requirements. 

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Any exhibitors giving away or sampling food or drinks which are NOT provided by The Good Eating Company should request permission from the Organisers.  Please email exhibitors@showsmith.co.uk with the following information by 26th October:

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• Details of offering

• HACCAPS (your caterers will be able to provide these)

• Food Hygiene Certificates for the Caterers

• Risk Assessment

• Public Liability Insurance for the Caterers

 

Please ensure that you consider the following if you are catering from your stand: 

 

Things to consider when serving drinks are:

• Glassware 

• Ice 

• Storage

• Chilling facilities 

• Washing up facilities 

• Waste management 

• House keeping 

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Things to consider when serving food are:​

• Food service ware 

• Storage

• Chilling / warming facilities 

• Washing up & hand wash facilities 

• Waste management 

• House keeping 

• Allergens (full information must be on display) 

• H&S Documentation (see above) 

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If ordering through operationsbdc@goodeatingcompany.com the above will all be taken care of for you. 

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CEILINGS (on shell scheme stands) 

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Should you wish to order a muslin casement ceiling for your shell scheme stand you can do so via the BDC Portal or by contacting:

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Charlotte Tyler

Venue Services Coordinator

T: +44 (0) 207 288 6487
E: charlottet@bdc.london

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You will also need to order supporting fascias too.  If you are wanting to hang your own lighting you can also hire battens via the BDC.  

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CHILDREN

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Children under the age of 16 (including babies and toddlers) are NOT permitted in the hall at any time during build-up or breakdown. The hall is a building site and can be hazardous during these times. This is a requirement of the Health & Safety at Work etc. Act 1974 and also applies to exhibitors’ children.

 

This ruling is in place to protect children’s safety and no exceptions can be made to this. Nor are they to be left in vehicles in the surrounding areas. 

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CLEANING

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The hall is cleaned each evening including basic stand cleaning.  Any rubbish is to be placed into the aisles at the end of each show day, please ensure that there is no excessive mess within your stand.

 

Please ensure that all stand items and materials are removed at the end of the tenancy.  A charge will be incurred for any items left within the halls.

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CODE OF CONDUCT 

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Our Commitment to a Positive and Inclusive Experience

 

At Stadia Expo, we are dedicated to delivering high-quality, successful events and experiences that bring people together to network and do business in a welcoming and enjoyable atmosphere. Creating a space that is safe, inclusive, and free from harassment is a top priority for us.

 

We kindly ask all participants—including visitors, exhibitors, sponsors, partners, and contributors—to uphold our Code of Conduct at Stadia Expo. Any violation of this code will be taken seriously and may result in temporary or permanent removal from our events.

 

Stadia Expo Code of Conduct

 

Our goal is to ensure that Stadia Expo is a positive, respectful, and enjoyable experience for all involved. We proudly embrace the diversity of our community and have zero tolerance for discrimination or harassment of any kind.

 

By attending Stadia Expo you agree to treat everyone with kindness and respect—regardless of gender, race, religion, age, sexual orientation, ability, or any other personal characteristic.

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Anyone found engaging in inappropriate or harmful behaviour may be removed from the event and barred from attending future events, at the Organiser's sole discretion.

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COURIERS

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Please see the contractors page of this manual for details of the appointed courier / freight contractor. 

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